Parent Volunteers Needed for Festival 

Once again, we have the honor of hosting MSBOA District V’s Band and Orchestra Festival.  We will be hosting on the following dates:

March 9th and 10th, 2018 (Friday and Saturday)

Hosting a festival is a huge undertaking and will require the help of many parents and students.  Typical assignments range from escorting a visiting band through the process to helping with concessions.  We would greatly appreciate any time you might have to donate.  Thank you in advance for your generosity!  On the form below, (located on the reverse of this sheet), we have listed possible “shifts” for you to select, however, if the time you have available does not coincide with the shifts below, please write in the time you are willing to volunteer and we will try to make it work.

If you have a son/daughter in the 7th Grade, 8th Grade, or High School Band, we will schedule your time to work around their performance.  This is a wonderful time for parents of 5th and 6th Grade band members to experience what is to come.

By filling out this form you are giving us an indication of who we have available and at what time.  We will call all of the volunteers to confirm the day and time frame.  Please understand that we may need to ask an individual to work in an area other than the one they requested.

Please return this form to your director by Friday, February 2nd as we are scheduling at this time.  Again, thank you so much in advance for your help!


Garret M. Ernst

P.S.        We have listed the report, warm-up, performance, etc. times for Perry Band

Members below:


Date of Performance

Report Area/Time


Estimated Finish Time

7th Grade Band

Saturday, March 10th, 2018

Middle School Band Room 7:00 a.m.

High School Auditorium: 8:00 a.m.

9:00 a.m.

8th Grade Band

Saturday, March 10th, 2018

Middle School Band Room 10:00 a.m.

High School Auditorium: 11:00 a.m.

12:00 p.m.

HS Band

Saturday, March 10th, 2018

Middle School Band Room 2:35 p.m.

High School Auditorium: 3:35 p.m.

4:35 p.m.



                           Band and Orchestra Festival Parent/Student Volunteer Form


Volunteer’s/Student’s Name _______________________________________________


Phone Number __________________________________________________________


Name of son/daughter in band _____________________________________________


Grade of student in band __________________________________________________


Here is a list of typical jobs: (please circle your preference)

(Call Nancy Wilhelm w/questions you may have: 625-7137)

  • Working information desk
  • Concessions
  • Guiding visiting bands
  • Serving as an usher in the auditorium
  • Unlocking and locking rooms
  • Coordinating the percussion area
  • Donating food for a pot-luck type luncheon and dinner
  • Student dressing before and after performances
  • Sight-Reading (Student Volunteers)


    Here are the typical time frames for each of the weekends:

    (Please select one or more of the following by checking the appropriate box.)


    Friday, March 9th

  • q2:00 p.m. – 6:00 p.m.
  • q6:00 p.m. – 10:00 p.m.
  • qDonate Dinner/Lunch Item (Dinner served to judges at 6:15 p.m.)


    Saturday, March 10th

  • q7:00 a.m. – 1:00 p.m.
  • q1:00 p.m. – 6:00 p.m.
  • qDonate Dinner/Lunch Item (Lunch served to judges at 11:00 a.m.)


Donations of lunch and dinner items are needed for the lunch and dinners we provide for the judges and MSBOA workers.  If you are not able to help on site, but would be able to bring in something for one of our meals, it would be greatly appreciated.  Please call Nancy Wilhelm with your offers and questions:  517-490-1108 or  You will be contacted to confirm a time and task ASAP.  Please get back with us ASAP.  Thank you so much for your generosity!


Please return this form to Mr. Ernst by Friday, February 2nd!
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